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ClarinetFest® 2022 Exhibitor Registration

  • 2022-06-29
  • (PDT)
  • 2022-07-03
  • (PDT)
  • 2707 South Virginia Street, Reno, NV 89502

Register

ClarinetFest® 2022 will take place in Reno/Lake Tahoe, Nevada, USA, June 29-July 3. The Artistic Leadership Team – Christy Banks, Joshua Anderson, Soo Goh, and Jessica Lindsey – looks forward to presenting a wonderfully diverse and comprehensive program centered around the theme of Connecting People, Ideas and Cultures.

ClarinetFest® 2022 will be held at the Peppermill Resort in Reno, a Four Diamond AAA property. A free round-trip shuttle service will be available to take conference attendees directly from the Reno International Airport to the Peppermill Resort. For those traveling by car, the Peppermill has provided free parking (valet or self-park) with your hotel room reservation.

The conference will feature performances by the Reno Philharmonic Orchestra as well as emerging and established artists in solo and ensemble settings. The conference site will provide ample space for events and exhibits all in one convenient central location. The Peppermill is offering ClarinetFest® attendees several different price points for onsite lodging; there are nearby hotels to choose from as well. Additionally, the conference site has a variety of restaurants on the property. The city of Reno offers world-class entertainment and dining options within the city and is just a 30-minute drive to the beautiful Lake Tahoe resort area.

Exhibits at ClarinetFest® 2022 will be located in the Tuscany Ballroom. For general information about the conference, including lodging, housing, schedule and more, go to https://clarinet.org/events/clarinetfest-2022/

By signing up online or returning the Exhibitor Space Reservation Form and Agreement, the exhibitor acknowledges that he/she, as legal representative of his/her company, has read, understands, and agrees to accept and abide by all conditions and regulations in the document entitled Exhibitor Information and Regulations for this conference.  Please make reservations by April 15, 2021.

EXHIBIT HOURS:

Move-in:

Wednesday, June 29 Noon to 8 pm


Daily Open Hours:

Thursday, June 30, 9:00 am to 5 pm

Friday, July 1, 9:00 am to 5 pm

Saturday, July 2, 9:00 am to 5 pm


Move-out:

Saturday, July 2, 5 pm to 8 pm


NOTE:  There is no official lunch break

EXHIBITION SPACE AND SERVICE:

Exhibitors may rent booth space in 10'x10’, 10’x20’ and 10'x30' sizes.  A basic booth package (per 10'x10' space) includes:

1 – 6’ draped table

2 – chairs

1 – wastebasket

8’ high back drape

3’ high side dividers

Booth ID sign

Booth locations will be assigned on a first-come, first-served basis with some preference given to previous exhibitors and supporting sponsors. To reserve exhibit space, please sign up online or complete the Exhibitor Space Reservation Form & Agreement and Release of Liability and Hold Harmless Agreement.  Email the completed forms to EDO@clarinet.org or mail forms and payment to International Clarinet Association,  829 Bethel Road, #216, Columbus, Ohio 43214. You will be notified of your booth location as soon as applications are received and processed. The deadline for reservations is April 15, 2022.  If you have any questions, email EDO@clarinet.org

SHIPPING:

All exhibitors shipping materials to ClarinetFest® 2022 are required to utilize the drayage service GES. Exhibitors will receive a service kit with forms to be completed and returned to GES. PLEASE NOTE: Exhibitors may NOT ship materials directly to the Peppermill Resort or to the ICA. Exhibitor shipments sent to the hotel will incur additional charges.

LIABILITY AND INSURANCE:

Each exhibitor assumes entire responsibility for, and hereby agrees to protect, defend, indemnify and save the International Clarinet Association and the Peppermill Resort, their employees, directors, and agents, harmless against all claims, losses, damages to person or property, governmental charges or fines or attorney fees, arising out of, or caused by, the exhibitors’ installation, removal, maintenance, occupancy, or use of the exhibition premises or any part thereof, excluding only such liability caused by the sole negligence of the ICA and the Peppermill Resort.

The exhibitor agrees that neither the International Clarinet Association, Peppermill Resort, nor any representative or employee of either entity, will be responsible for injury, loss, or damage that may occur to the exhibitor, their employees, or exhibit materials from any cause whatsoever, either prior to, during, or subsequent to the conference.

Every exhibitor is required to complete and return the Release of Liability and Hold Harmless Agreement.

GENERAL REGULATIONS:

      Exhibitors will not be permitted to set up their displays at the conference until all fees have been paid.

      Each booth must be staffed at all times during the published exhibit hours. To achieve maximum security, all exhibitors must close their exhibits promptly at closing time each day.

      There will be hired overnight security to watch over the exhibit space.  During active exhibit hours, the exhibitors are responsible for securing and watching over their own exhibit spaces.  We recommend that at least two people watch over each 10’x 10’ booth at all times.

      There will be no smoking in the exhibit hall.

      All exhibits must conform to the size of the booth space and must be arranged so as not to obstruct the view of or interfere with other exhibits.

      All decorations shall conform to the requirements of the International Clarinet Association. In addition, all decorations shall conform to all local safety and fire codes.

      Exits, fire stations and fire extinguishers must not be obstructed.

      All demonstrations or other sales activities must be confined to the limits of the exhibit booth. However, with limited availability, an exhibitor may have a try-out room available in a location outside of the exhibit area for an additional fee.

      No exhibitor shall reassign, sublet, or share his/her space without written consent of the ICA.

      At the discretion of the International Clarinet Association, an exhibitor may be restrained from any action that is objectionable and detracts from the quality and integrity of the exhibits or ClarinetFest®. An exhibitor who fails to rectify an objectionable situation immediately may be expelled and the privileges cancelled without refund.

      Each exhibitor will be allowed four all-access (4) name badges per 10’x10’ exhibit space rented for the exhibition area (10’x10’ booth – 4 badges, 10’x20’ booth – 8 badges, etc.). Additional badges are available for a fee by contacting the International Clarinet Association.

      NO SUITCASING OR OUTBOARDING - Suitcasing is the act by suppliers soliciting business in the trade show aisles or other public areas of the show or in another company’s booth without having purchased exhibit space. This includes distributing literature or marketing materials of any kind on the trade show floor. Outboarding is the act of conducting meetings with conference participants off the show floor (in hotels, restaurants, parking lots and other venues) without having purchased booth space at the show or securing advance permission of convention management. Please respect the exhibitors who support the ICA conference by investing significant time and money in the planning and execution of their exhibitor week.


International Clarinet Association, 829 Bethel Road, #216 Columbus, OH 43214
+1 888-983-5441

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